Practical Information
Here, you'll find all the essential details you need to make the most of your conference experience. From venue information to schedules and accessibility, we've got you covered.
If you have any further questions, feel free to reach out to us. We're here to help!
For Attendees
Practical information for attending the conference.
- What is the date of the conference?
This is a multi-day event running from 26. oktober 2026 to 27. oktober 2026.
Day 1 (26. oktober 2026) - Workshop Day: Registration opens at 08:00. Workshops run from 09:00 to 16:00.
Day 2 (27. oktober 2026) - Main Conference: Registration opens at 08:00. Talks are scheduled from 09:00 to 20:00.
Important: Please check your ticket type. Workshop tickets ("Workshop + Conference") grant access to both days, while conference-only tickets grant access to the main conference day only.
- Where is the conference located?
The conference will take place at Kulturhuset i Bergen in Bergen, Norway. The address is Vaskerelven 8, Bergen, NO 5014.
- How do I get to the venue?
The venue is located in the city center of Bergen, close to Byparken (City Park) where Bybanen and bus routes to the city center terminates. It takes about an hour from Bergen airport Flesland to the city center. If you are arriving by car, there are parking garages nearby such as Klostergarasjen and Bygarasjen, but we reccomend public transportation.
- Is this venue accessible?
Yes, the venue is accessible. If you have any special needs, please let us know in advance as a part of the ticket registration, and we will do our best to accommodate you.
- What about allergies and dietary restrictions?
If you have any allergies or dietary restrictions, please let us know in advance as a part of the ticket registration, and we will do our best to accommodate you.
- What ticket types are available?
There are two main ticket types: Workshop + Conference (2 days) tickets provide access to both the workshop day and the main conference day, while Conference Only tickets grant access to the main conference day only. Please verify your ticket type before attending to ensure you have access to the correct days.
- When and where can I pick up my badge?
You can pick up your badge at the registration desk at the venue. Registration opens at 08:00 on 26. oktober 2026 (workshop day) and at 08:00 on 27. oktober 2026 (conference day). If you're attending both days, we recommend picking up your badge on the first day.
- When will the doors open?
Doors open for registration at 08:00 on the workshop day and at 08:00 on the conference day. The first workshop starts at 09:00 and the first talk starts at 09:00. We suggest arriving at registration time to pick up your badge, enjoy coffee, and find a good seat.
- What is the code of conduct?
We have a code of conduct that all attendees, speakers, and sponsors must follow. You can read the code of conduct on our website at Code of Conduct. If you have any questions or concerns, please contact us.
For Speakers
Practical information for speakers. If your question is not answered here, contact us.
- What do I need to do before the conference?
Confirm your talk on the speaker dashboard and claim your free speaker ticket with the link in the email we sent you.
- Will there be a speaker dinner?
When: Mon 26 Oct, 18:00 (local time)
Where: Ulriken 643
Address: ulriken643.no
Exclusive dinner for speakers and organizers on top of Mount Ulriken. If the weather is good, the view over Bergen is great. More about Ulriken: ulriken643.no
Taxi from the venue: meet at The blue stone (Den blå steinen), departs Mon 26 Oct, 17:30 (local time)
We take taxis together to Ulriken station, then the cable car up.
On your own: meet at Ulriken station (lower cable car station) (Open map), departs Mon 26 Oct, 18:00 (local time)
Be at the station by 18:00. If you drive, you can park at the station.
Hike to the top: meet at Kulturhuset i Bergen, departs Mon 26 Oct, 16:00 (local time)
Hans Kristian Flaatten leads a group up the mountain. You need good shoes and rain gear. If the weather is bad, we may cancel the hike.
- Where do I check in as a speaker?
Pick up your badge at the registration desk at Kulturhuset i Bergen. Come at least 30 minutes before your talk. You can check in from Monday.
- Can I make changes to my talk?
Yes. You can edit your talk on the speaker dashboard until the day before the conference.
- What equipment is provided?
Bring your own laptop. We provide a projector and a screen. If you need anything else, such as an adapter or accessibility support, tell us before the conference.
- Who do I contact on site?
Hans Kristian Flaatten
- What do you recommend doing in Bergen?
We recommend you to explore the city of Bergen and the surrounding nature. Bergen is known for its beautiful nature, mountains, fjords, and the UNESCO World Heritage Site Bryggen. You can find more information about Bergen on the official tourism website at <u><a href="https://en.visitbergen.com">visitbergen.com</a></u>.
- Anything else I should know?
Wifi: KhiB Guest, password: KulturBergen
There is a speakers lounge on the 1st floor (2.etasje), through the workshop room, through the sliding doors, at the far end of the corridor.
Bergen is on the coast of the North Atlantic and gets a lot of rain. Bring a rain jacket, because the wind often makes umbrellas useless.
Workshop speakers can see who has signed up for their workshop on the speaker dashboard.
For Sponsors
Information for our amazing sponsors that makes this event happening. If you have any questions, please contact us.
- How do I obtain the sponsor tickets?
Sponsors will receive a unique link to checkin.no to redeem their complimentary tickets prior to the conference. The email will be sent to the contact person listed in the sponsor agreement and can register all the tickets at once.
The email will be sent from no-reply@messenger.checkin.no. If you have not received your link, please check your spam folder or contact us.
- What should I do with the sponsor rollups?
You can bring your rollups to the venue on the day of the conference, or the day before. We will have a designated area for sponsor rollups. If you have any questions, please contact us.
- Where can I place my sponsor materials?
We will have a designated area for sponsor rollups and a table for sponsor materials. We do not have space for sponsor booths. If you have any questions, please contact us.
- Do you provide a list of attendees?
No, we do not provide a list of attendees. However, we encourage you to network with the attendees during the conference.